EngageBay vs HubSpot: The Best Affordable All-in-One CRM for Small Businesses

Last updated December 2025 • 7-minute read

If you’ve ever searched for a CRM that combines marketing, sales, and customer service in one place, you’ve probably seen HubSpot everywhere.

It’s powerful — but it’s also expensive.

That’s why more small businesses are switching to EngageBay, a cost-effective all-in-one CRM that does 90 % of what HubSpot does for a fraction of the price.

Let’s break down how these two platforms compare so you can decide which fits your business best.

💼 Overview

Free Plan
• EngageBay: Yes (up to 250 contacts)
• HubSpot: Yes (limited)


Marketing Automation
• EngageBay: Included in all plans
• HubSpot: Limited to paid tiers


CRM + Sales
• EngageBay: Built-in
• HubSpot: Built-in


Customer Support Tools
• EngageBay: Helpdesk, Live Chat
• HubSpot: Service Hub (paid add-on)


Pricing
• EngageBay: Starts around ~$15/month
• HubSpot: Starts around ~$50/month (per user)


Email Sending Limits
• EngageBay: Generous
• HubSpot: Limited on free plan


Integrations
• EngageBay: 100+
• HubSpot: 1,000+ (many paid)


Best For
• EngageBay: Small-to-medium businesses
• HubSpot: Larger or scaling teams


🚀 Why Small Businesses Love EngageBay

    1️⃣ Everything Under One Roof

    EngageBay combines CRM, email marketing, landing pages, automations, helpdesk, and live chat — no need for five separate tools.

    2️⃣ Marketing Automation Made Simple

    Drag-and-drop workflows let you set up drip campaigns, lead scoring, and auto-responders without coding.

    3️⃣ Affordable and Transparent Pricing

    Even EngageBay’s top plan costs less than HubSpot’s mid-tier. You get full automation, unlimited email sequences, and reporting dashboards for one predictable monthly price.

    4️⃣ No Lock-In

    EngageBay doesn’t gate essential features behind enterprise upgrades — small teams get full automation and CRM capabilities from day one.

💡 Real-World Example

A 5-person digital agency using HubSpot Starter ($50/user) pays roughly $250/month.

Switching to EngageBay costs about $70/month total — and they gain built-in email sequences, SMS campaigns, and a helpdesk.

That’s an 70 % cost reduction without losing functionality.

⚙️ When HubSpot Still Wins

HubSpot still leads in ecosystem integrations and enterprise-grade analytics.

If you’re scaling fast or need advanced reporting across multiple teams, HubSpot may justify the cost.

But for most small businesses, EngageBay covers everything needed to attract, convert, and retain customers — affordably.

🏁 Final Verdict

If you’re a growing small business that wants powerful marketing automation, built-in CRM, and customer-support tools without enterprise pricing, EngageBay is the smarter choice.


✅ Try EngageBay free to see how it compares to HubSpot in your workflow.

Start Your Free EngageBay Plan
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